32 free templates

HR Policy Templates

Every policy below is a free, ready-to-use template built for Indian workplaces. Open the one you need, copy it into your own document, swap in your company details, and roll it out — no legal fees, no starting from a blank page.

India-specific compliance

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Browse all 32 templates — jump to a letter or scroll the full A–Z list.

2 templates

Anti-Discrimination Policy

A formal commitment by an organisation to treat all employees and applicants fairly, regardless of their personal characteristics.

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Attendance and Working Hours Policy

A set of formal rules and guidelines that an organisation establishes to manage when, where, and how long employees are expected to work.

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1 template

Bereavement Leave Policy

The Bereavement leave policy provides employees with a defined period of paid time off to deal with the death of a close family member.

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3 templates

Code of Conduct & Workplace Ethics Policy

A Code of Conduct and Workplace Ethics Policy is a formal document that outlines the expected behavior, ethical standards, and professional integrity required of all employees within an organisation.

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Conflict of Interest Policy

The Conflict of Interest policy (COI) is key to ethical work. It focuses on fair decision-making and being transparent. It happens when an employee’s personal interests, like money, career, or relationships, might wrongly affect, or seem…

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Corporate Social Responsibility (CSR) Policy

This policy outlines our commitment and strategy for Corporate Social Responsibility (CSR). In India, this isn’t a choice; it’s a legal duty for companies that meet certain financial levels.

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Data Protection and Confidentiality Policy

A mandatory set of rules that governs how a company collects, stores, uses, shares, and protects sensitive information. This policy covers two main categories: business data (like trade secrets and financial reports) and personal data…

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11 templates

Employee Dress Code Policy

The Dress Code policy explains the expected standards for employee appearance and attire. It goes beyond basic rules. It shows how an employee presents the company to clients, partners, and one another.

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Employee Grievance Redressal Policy

A Grievance Redressal Policy is a formal, structured procedure that an organisation puts in place to allow employees to raise concerns, complaints, or dissatisfaction regarding their work, workplace, or colleagues without fear of…

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Employee Health and Safety Policy

An Employee Health and Safety Policy (often called EHS or OH&S policy) is a formal document that states an organisation’s commitment to protecting the well-being of its employees, contractors, and visitors from physical, chemical, and…

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Employee Leave Policy

A leave policy is an official set of rules created by a company that governs how and when employees can take time off work. The main goal of a leave policy is to provide clear, fair, and legally compliant guidelines for time off work.

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Employee Promotion Policy

The Employee Promotion Policy is the official guide for advancing careers in the organisation. It goes beyond “gut feelings” by creating a clear, objective standard for progress.

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Employee Relocation Policy

The Relocation policy explains the financial and logistical help for employees moving their main work location to a new city or country at the company’s request. Relocation is a big event that involves family, belongings, and housing.

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Employee Rewards and Recognition Policy

The Rewards and Recognition (R&R) Policy is the official guide for recognising and celebrating employees. It honours those who show outstanding performance, live by core company values, or reach important milestones.

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Employee Termination and Exit Policy

A formal HR document that outlines the standardized, legal, and fair procedures for ending the employment relationship, whether the decision is made by the employer or the employee.

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Employee Travel Policy

The Travel Policy is the official guide for all employee travel on company business. Business travel costs a lot, so this policy aims to balance employee comfort and safety with the company’s need for cost efficiency and compliance.

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Employment Contract Policy

A rulebook that an organisation uses to create and manage its employment contracts. The internal team decides what information and clauses to be included in each contract. This ensures consistency and legal compliance.

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Equal Opportunity Policy

The Equal Opportunity Policy (EOP) is an employer commitment to a merit-based and non-discriminatory workplace. This policy makes sure that all job decisions, like hiring, promotions, training, pay, and terminations are based only on…

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Flexi Benefits Plan Policy

A rulebook for the company’s flexible benefits programme. It lets employees pick benefits from a set menu. Employees receive a benefits allowance called the Flexi Wallet.

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2 templates

Internal Job Posting Policy

An Internal Job Posting Policy is the guide for how employees can apply for open roles in the company. It ensures that every internal opportunity is announced clearly, assessed fairly, and filled using a consistent process.

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IT and Communication Policy

An IT and Communication policy guides how an organisation uses its IT resources and communication channels. It explains how employees and other stakeholders can responsibly use company resources.

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2 templates

Maternity Leave Policy

A Maternity Leave Policy includes rules and benefits from an employer or law. It supports employees during and after pregnancy, childbirth, or adoption.

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Moonlighting Policy

The Moonlighting Policy outlines when employees can take on a side job outside their official work hours. The company supports employees in pursuing personal interests.

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3 templates

Payroll Policy

A payroll policy is a formal document created by the HR and Finance teams. It defines the framework to ensure employee pay is accurate, timely, and consistent. This policy also ensures the company follows all labor and tax laws.

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POSH Policy (Prevention of Sexual Harassment at Workplace)

The POSH Policy is an important HR policy in India. It was created under The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.

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Probation and Confirmation Policy

The Probation and Confirmation Policy explains how to assess new employees during their probation period. This period, usually lasting 3 to 6 months, is the last step in hiring.

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4 templates

Recruitment & Hiring Policy

A Recruitment Policy explains the rules an organisation follows to find, attract, assess, and hire new employees. It’s the official guide for hiring talent. This makes sure the process is clear, fair, and follows the law.

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Rehire Policy

The Rehire Policy outlines how to review and handle applications from former employees wanting to return to the organisation. This policy aims to use the skills of “boomerang employees.” They know our culture, systems, and mission well.

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Remote Work Policy

The events of 2020 showed how resilient we are. We quickly adapted to a distributed operational model. This Remote Work Policy goes beyond the emergency measures from the pandemic.

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Retaliation Policy

This document makes a simple promise: You will not face punishment for reporting a problem in good faith. If you notice something wrong, like harassment, fraud, or rule-breaking, you can report it. This policy protects you.

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2 templates

Whistleblower Policy

The Whistleblower Policy, also known as a Vigil Mechanism , is a mandatory governance policy (for certain companies under the Companies Act, 2013) that establishes a secure, confidential channel for employees to report serious financial or…

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Work From Home Policy (WFH)

The Work From Home Policy covers temporary, occasional, or ad hoc WFH arrangements. This policy is different from a long-term Remote Work Policy.

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